Manual POS reporting and fragmented data limited financial visibility across 160+ studios.
Spartan Fitness operates 160+ Club Pilates studios across the United States under a franchise model.
Over a two-year partnership, Centelli has automated financial reporting workflows and recently deployed live dashboards for studio General Managers, Regional Directors, and Corporate leadership.
Digital Workers now extract POS data, normalise classifications, generate journal entries, and support consolidated reporting at scale.
About Spartan Fitness
Spartan Fitness operates 160+ Club Pilates studios across the United States under a franchise model.
Over a two-year partnership, Centelli has automated financial reporting workflows and recently deployed live dashboards for studio General Managers, Regional Directors, and Corporate leadership.
Digital Workers now extract POS data, normalise classifications, generate journal entries, and support consolidated reporting at scale.
The Challenge
Manual reporting and inconsistent POS data constrained financial control and slowed decision-making.
Manual multi-location reporting risked:
Delays in weekly and monthly financial closes
Inconsistent membership and discount classification
Heavy manual data consolidation across 160+ locations
Limited real-time visibility for studio, regional, and corporate teams
Spartan Fitness operates over 160 Club Pilates locations across the United States. The franchisor-provided POS system was designed primarily for studio-level operations, not consolidated corporate reporting.
Each week and month, finance teams manually downloaded reports for every location, standardised revenue categories, adjusted membership types and discounts, and created journal entries before posting into the accounting system.
As the network scaled, the workload increased linearly. Leadership lacked a consistent, live view of performance across the estate, limiting agility and increasing reporting pressure.
Our Solution
Centelli built and deployed Digital Workers to automate weekly and monthly accounting processes and standardise POS data consolidation across all locations.
The intelligent bots log into each POS instance, download required reports, consolidate and normalise revenue categories, generate structured journal entries, and post them directly into the accounting system.
In parallel, Centelli delivered live daily dashboards that provide a consolidated view of studio-level and regional performance.
The bots operate 24/7, process data consistently across every location, and scale automatically as new studios are added.
Digital Worker Workflow:
Data Extraction
Downloads required financial reports from each studio’s POS system
Data Normalisation
Standardises membership types, discounts, and revenue categories across locations
Journal Creation
Generates accurate weekly and monthly accounting entries
System Posting & Reporting
Posts entries into the accounting system and updates consolidated dashboards
Results Delivered
Automation enabled consistent financial processing across 160+ studios. It eliminated manual consolidation risk, improved reporting reliability, and delivered real-time performance visibility.
Before Automation
- Manual data extraction and consolidation
- Delayed financial visibility
- Inconsistent revenue classification
- Reporting strain as locations scaled
After Automation
- Automated weekly and monthly journal processing
- Standardised data across all studios
- Live daily dashboards for leadership
- Scalable financial infrastructure for growth
The result: faster financial turnaround with stronger data confidence.
Beyond the numbers, automation delivered key qualitative advantages.
Real-time visibility for studio and regional leaders
Stronger alignment between operations and finance
Reduced workload pressure on finance teams
Improved reporting consistency and control
Faster payment cycles, improving supplier relationships
The shift allows finance teams to focus on analysis, forecasting, and supporting studio performance rather than manual data handling
Spartan Fitness
Over a two-year partnership, Centelli has automated financial reporting workflows and recently deployed live dashboards for studio General Managers, Regional Directors, and Corporate leadership.
Spartan Fitness
CEO
Spartan Fitness
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could strengthen financial control across your franchise network.